There’s more to a wedding venue than just how it looks. There are all sorts of important details you’ll need to cover before you sign on the dotted line. Listed below are common questions couple’s ask on their first visit:
Pricing & Availability
Is my date of choice available? If not, are there any surrounding dates available? Or do you have a wait list for dates?
Our rates are the same all year long, so don’t worry about paying more for a Saturday wedding. The summer and fall months book up quickly, but we can offer complimentary pencil holds on your dream date while the details get squared away.
How far in advance can I reserve my date?
Check the venue/date off your list at any time, we will honor the current room rental fee!
What are the rates for different days of the week and times (Friday, Saturday, Sunday; morning, afternoon, evening)? What about different seasons?
Our rates are the same during the week and the weekend, all year long. We do offer promotions; however they change every year. With that being said, the Essex Room is always a great value.
How many hours are included in the rental of the space? How early can we arrive, and how late can we stay?
The room rental includes 5 hours, and an additional hour is added if you also hold your ceremony on site. Couples typically arrive “lip stick ready” as we say, hair and make up done, about 2 hours before the event. Additional time can be arranged if needed.
How much is the deposit?
How do you structure the payment schedule?
We have a payment schedule of 4 installments. The $3,000. Deposit is due at signing, following by a 6-month, 3-month, and then the final payment due 10 business days prior to the event. Each payment is in the amount of 50% of the remaining balance, with the final payment being based on your final guest count.
What is included in the total? Does it cover service charges, gratuity, and cleaning fees, or are those additional line items?
The room rental fee is inclusive of all labor and administrative fees. We do not charge any additional fees or gratuities.
What is the Cancellation Policy?
When is the last possible date to make changes to our reservation?
Your menu will be secured after your tasting, but your guest count can increase up to 10 business days prior to your event.
Do you have a list of approved or recommended vendors we can use?
We do have a list of recommended vendors, however you can feel free to use your own vendors.
Do we have to use your approved vendors? If not, are there limitations or guidelines we need to meet when bringing others in?
Is the site handicap accessible?
The building does have handicap accessibility.
Are there noise restrictions?
There are no noise restrictions indoors, however an entertainment permit is required thru the Town of Essex if you plan to hold part of your event outdoors. The cost of this permit is covered in the ceremony and/or outdoor cocktail hour fee, so there is no additional charge.
How many bathrooms are there? Will we need to rent additional portable restrooms?
We have two ladies’ and two mens’ room, both with multiple stalls, so no additional restrooms are needed.
Is parking available on-site? How much space is there?
We have plenty of parking for events of all sizes!
What is the venue’s capacity?
We can sit 280 guests for a sit down dinner, or 150 guests for a buffet.
Do you have your own sound equipment and speakers, or will those need to be rented or provided by the entertainment?
While we do have speakers and a microphone, we do recommend a system to be provided for music and entertainment.
What is the backup plan for rain or inclement weather?
We can accommodate both an indoor ceremony and cocktail hour in case of rain or inclement weather, so don’t worry about needing a plan B, we have it covered!
Are there any décor restrictions?
We do not allow items to be taped, tacked, or leaned against the walls. Other than that, they only other restriction is that all candles must be enclosed flames.
When can vendors arrive for setup?
2 hours prior to the event is our standard policy, though because we only do 1 event a day, additional time can be arranged easily.
Will your staff be involved in setting up and breaking down the décor? In what capacity?
We ask all items be unwrapped, stickers removed, and batteries installed if required, but we will set up all items for you! If pre-assembly is required, we can assist with more detailed event design at an hourly rate.
Food & Drinks
Do you have an in-house caterer? If so, are food and beverages included in the venue rental fee?
We do have an in-house corporate chef who can create any type of menu you want! The room rental fee does not include beverage or food. The price per person is customized based on the menu items selected.
Do you have a food and beverage minimum? What are the consequences if we don’t meet it?
Our food minimum is $7,200. While our average menu per person is $70-$75, if you do not meet the minimum you will be responsible for paying the flat rate fee.
Who will be our point person as we plan our wedding? Who will be our point person on our wedding day?
We have an amazing team of event coordinators who you will meet and work with from the very start! Every member will be involved during your planning process so when the day comes, you feel comfortable and taken care of on the big day!