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Wedding Planner

Your wedding planning timeline: Finding a Massachusetts wedding venue is only the first step

Planning a wedding is such a unique and special experience that brides and grooms often find themselves on whirlwind tours of Massachusetts wedding sites, at tailors discussing their formalwear options, and otherwise getting caught up in the fun and excitement of it all. When you are choosing a Massachusetts wedding venue, we recommend you minimize stress and maximize happiness by keeping a wedding planning timeline in mind. The Essex Room specializes in Cape Ann wedding planning, and has created its own wedding planning timeline that we provide the brides and grooms who choose our venue, and we’ve included it here so you can see how our expert coordinators recommend couples proceed. Be sure to also download our FREE Wedding Planning Guide!

At Least 6 Months Ahead

  • Select a wedding date (choose back-up dates in case reception site or church is already booked)
  • Secure ceremony location
  • Choose and book officiate
  • Book The Essex Room for your reception site
  • Arrange for families to meet if they have not already
  • Order gown
  • Compile guest list
  • Choose and notify attendants
  • Select and order attendants’ gowns
  • Visit photographers’ studios to view portfolios
  • Select florist
  • Make appointments to taste and select wedding cake
  • Choose bridal registry items (Internet is a great source for variety and convenience)
  • Select music for ceremony
  • Request demos from bands & disc jockeys
  • Make final entertainment selection for reception
  • Discuss honeymoon plans
  • Order wedding rings

4 to 6 Months

  • Order invitations, announcements, personal stationery, and thank-you notes
  • Reserve limousine or other transportation for bridal party
  • Reserve accommodations for out-of-town guests (call for The Essex Room’s referral list)
  • Hire stylist for wedding day hair and make-up
  • Select men’s formalwear
  • Arrange for blood test
  • Make reservations for wedding night accommodations
  • Call and make appointment with Essex Room wedding coordinator for final menu selections

2 to 4 Months

  • Address wedding invitations
  • Plan and schedule rehearsal
  • Confirm rehearsal dinner arrangements (How about a famous New England Clambake, 10% off when booked through The Essex Room?)

1 to 2 Months

  • Mail invitations (make sure proper postage is affixed)
  • Set date with your fiancée to get the marriage license
  • Make appointment for final gown fitting
  • Pick up wedding rings
  • Write thank-you notes for gifts received
  • Send request lists to photographer and musicians
  • Pick up your wedding gown

2 Weeks

  • Confirm time and date of rehearsal with wedding party
  • Call The Essex Room for seating chart and begin creating your arrangement as you receive guest responses
  • Confirm honeymoon reservations and pick up tickets from travel agent
  • Schedule final appointment with Essex Room wedding coordinator

1 Week

  • Confirm all arrangements with florist, baker, photographer, and musicians
  • Call The Essex Room with final guest count
  • Finalize seating chart
  • Pack for honeymoon
  • Confirm wedding responsibilities with relatives and friends
  • Treat yourself to a relaxing massage

The Essex Room, one of Massachusetts’ most beautiful wedding venues, is located on Boston’s North Shore in Essex. Contact us today for a complimentary Cape Ann wedding planning consultation and a tour of our Massachusetts wedding site and grounds.